 |
 ATTENDING: Fred Giannini, President; Bill Armer, Executive V.P.; Jonathan Grayson, Athletic Director; Ken Pool, Treasurer; Janie Dulaney—Recording Secretary; Paul Aguirre, Mary Brado, Jane Bockus, Linda Greentree--Directors at Large; Peter Lasich, Past President, Stephanie Amick—MOKU Liaison
Absent: Rena Horcajo, Lian Nazara, Mark Wormley
CALL TO ORDER: Opening remarks
MINUTES: Minutes of last meeting were posted to website.
BOARD MEMBERSHIP: Report from Nominating Committee; nominations for Officers and Directors for 2008
REPORTS:
Communications:
**There needs to be 7 board members elected for 2008, since Peter will not be around for tie breaking votes after completing his term as past president.
**Candidates platform to run on should be included in the Bio for elections
**Direct communication with other clubs, and newspaper for Katheryn Fuller during the Abbotts race is needed. Jane will put in Short Hops
**Clarification was made as to whom the newsletter will be mailed – include past members? YES… all active paddlers.
Treasurer:
**Monthly Account – Budget update was given by Ken with slight modifications. The statement of financial positions added the new Bradley canoe to fixed assets to represent a more accurate picture of where we are as a club.
**Ironman Aid Stations donation $1500 – plus $300 for “Best Performance” bonus for Hawi Turnaround station (manned mostly by Molokai crews)
**Resolve around Keoua conflict regarding 2004 Keauhou Triathlon Aid Station payment will be made by a meeting with Jane, Stephanie, Judy Johnson, Kavika and Curtis. Jane will offer race entry for next race only in lieu of money in dispute. Then a ‘reach out’ written communication will be made to new Keoua board members in January. Membership:
**Jonathan motioned the policies and procedure committee write a statement on membership dues to be posted on the club board. Linda seconded – all were in favor.
**Jane, shirts can be done in grey with different graphic application than last year. She will send a digital sample to board members for approval.
Athletics:
**Jonathon shared the compiled results of the race committee, including face to face interviews, email poll, and anonymous submissions. Half of the race group responded. Overall, the results were positive in response. Details will be discussed with coaches. Suggestions for improvement will be incorporated. Found that in order to implement, there has to be documentation, communication and execution.
Board reaction to racing season evaluation Jonathan Grayson and members of the racing committee presented the racer's evaluation of the 2007 racing season to the KCC Board. Individual interviews and email were used to gather reactions from all possible racers. This year's survey was the most comprehensive approach to season evaluation ever conducted by the club. The positive and noteworthy outcomes of the racing season as measured by points earned, county and state championship placements were supported by the racer's evaluations of the season. A general level of 80% + satisfaction and positive evaluation is to be commended, recognized, and celebrated organizationally. Congratulations to the racers, the coaches and assistant coaches, and the athletic director on a most successful racing season.
**MOKU Rule change discussion. Shorten regatta day – regarding order and distances. Senior men and women will only be run at MOKU Championships as state qualifier. Open Mix is last race of day. Positive on race order, drop order, but not distance. You should race the distance you are going to race at states.
**KOA wood boat classification was discussed. Race Secretary: Position for 2008 will be filled at Annual Meeting Moku/HCRA: Annual Meeting to take place in Honokaa on 11/17/07. Rule changes to be voted on.
**Stephanie presented all the MOKU proposed rule changes – which were discussed and recommendations made for Stephanie and Fred to vote on.
Operations:
**OC-1 and OC-2 rack rental accountability has improved over years past. Kudos to Jane, Bill and Ken for the system they have established. Once payment period for new year is over, the boats in unpaid rack spaces will be removed. The 6 coaches boats will be moved out of the general racks to a separate, specially designated area for coach usage.
** seats will be recovered with new padding along with general boat clean up on Halau Clean up day.
**High School Coach Paul Dorherty requested that repair be done to the Konawaena canoe before the BIIF races start in January. Kids can buff the canoe – but all other repairs have to be determined before they can be fixed. Old Business:
**HeiHei date impacted by Honu volunteerism. We need to see Moku schedule and adjust date from there.
**Abbot-Galaher Race 11/17: ACA charges us $10. Entries were discussed. Bring food donations for food bank (can). Ask Scott to take pictures and GPS out for turn around. Peter will be race official.
**As a result of suggestions made to the race committee, Ken moved to get a kicker motor for the canoe and get a new motor and steering mechanism for whaler is priority. Jonathan seconded - all approved. $6000 for new motor. After Peter’s research, he recommends that we wait on a boat. $13-20K. To solve training equipment issue, we need to purchase a new video camera.
**By law changes presented were:
Membership needs notified 14 days in advance of general meeting via CLUB newsletter emailed to all members and posted on CLUB bulletin board.
Recommended changes are bolded.
(1) Article IV OFFICERS AND BOARD OF DIRECTORS Section 6. Functions and Duties of the Officers of the CLUB are
a. PRESIDENT: The President shall be the principal executive officer of the CLUB, and shall, in general, supervise, call and preside at all meetings of the members. The President shall act and speak on behalf of the Club and shall be responsible for general administration. The President shall identify an Officer or Director to represent the CLUB at Moku O Hawaii meetings as the primary MOH representative.
Replaces b. EXECUTIVE VICE PRESIDENT: Remove the following line "The Executive Vice President will represent the CLUB at Moku O Hawaii meetings as the primary MOH representative."
Rationale for change: Current language is too restrictive by stating that only the vice president can be the Moku representative.
(2) Article VII MEETING AND GENERAL RULES Section 5: Meetings of the General Membership The annual membership meeting shall be held no earlier than December 1 and no later than the last weekend in January.
Replaces The annual membership meeting shall be held at the beginning of each calendar year, but no later than the last weekend in January.
Rationale for change: Flexible date for annual membership meeting allows for earlier election of Athletic Director and subsequent Board approval of coach recommendations on an earlier timeline.
(3) Article VI ELECTIONS AND VOTING Section I: Nominations The President . . . The nominating committee shall submit the list of nominees with a brief biography to the general membership in good standing at least two weeks prior to the Annual (replaces January) General Membership meeting.
Rationale for change: Language conforms to date change noted in Change (2) preceding section
New Business:
**Ironman Aid Stations donation $1500 – plus $300 for “Best Performance” bonus for Hawi Turnaround station
**Request from Hualalai Academy to store sailing dingies & trailer Nov. 30-Dec. 7 and to use halau area for denmonstration & class on the two Fridays, Nov. 30 and Dec. 7 was approved.
** Cats on equipment – feeding and water right at Halau. Solution was determined to produce a sign that requests that you do not water and feed the cats within 100 feet of the Halau.
Next Meeting: Friday, December 14th, 2007 6:30 a.m. Teshima's Restaurant
General meeting Jan. 6th.
Meeting adjourned at 8:55 am |
|
