ATTENDING: Fred Giannini, President; Bill Armer, Executive V.P.; Jonathan Grayson, Athletic Director; Ken Pool, Treasurer; Janie Dulaney—Recording Secretary; Paul Aguirre, Mary Brado, Jane Bockus, Linda Greentree--Directors at Large; Peter Lasich, Past President, Stephanie Amick—MOKU Liaison, Mark Wormley
CALL TO ORDER: Opening remarks – LAST MEETING OF THIS BOARD
MINUTES: Minutes of last meeting were posted to website.
BOARD MEMBERSHIP: Report from Nominating Committee; nominations for Officers and Directors for 2008
Jane Dulaney withdraws as candidate for Athletic Director.
Monique withdrew as a candidate for race secretary.
REPORTS:
Communications:
Monique Peacock’s father’s services tentatively planned for Saturday, Dec.22, 11:00am gather at KeauhouPark, and paddle out to scatter flowers near 11:30. Pot luck to follow. Enough paddlers to support 2 double hulls are requested as there will be about 20 family members.
Bill has a sample of the ballet for the General Meeting.
Jonathon has updated the website, feedback elicited.
Treasurer:
Monthly Account - Budget update
Jonathan reports that there is $200 more in the Kid’s fund from recycling. The effort generates $1000 approximately each year. Jonathan will do the recycling through December – then some one else will have to take on the task.
Minor additional costs to ‘coaches boat’ including trailer adaptations, registration and warranting of the motor, etc.
$200 should be made to Food Bank from donations from Abbotts Race.
$3100 IVF matching money needs to be repo portioned.
Outstanding checks of $428 need to be accounted for with Terry Trinidad, Moke and Gary Capri.
Membership dues need to be adjusted between this year and next year.
Jonathon moved that the budget be accepted – Jane seconded it, all were in favor.
Membership:
Registration for memberships have already been arriving – only three have been returned with undeliverable addresses.
New Grey jerseys will be ready for General Meeting. Jane will order Grey long sleeved jerseys for sale.
Athletics:
BIIF – Tue, Wed, Thurs paddling practice on going with 4 coaches – Marsha, Duane,
Jonathon, Paul. First long distance race will be after the New Year. Over 30 kids are in program with more aggressive physical standards in place over the past due to the numbers. It appears that all divisions will be raced this year.
Do the high school kids want to refinish the seats in their canoe before their season starts?
Race Secretary:
New race secretary needs to be aware that all HCRA website info will be rolled over from year to year. Eligibility will be in question. Hand work will be required by new race secretary.
Moku/HCRA: Annual Meeting
Congratulations to Jonathan who was elected President of Moku O Hawaii and as MOH representative to HCRA
No rule changes were made at HCRA level affecting anything except what can be done to a Koa canoe.
Race dates have been published for next year.
Operations:
Jonathan has been very upfront about not being involved in a club role next season. His work load will need to be taken up by the general membership. His role will have to be assumed by many.
Halau Clean up – scheduled for Sunday, Jan. 13th, 2007. 9:00 am. Keauhou serves lunch.
Seats need to be repaired first, then resurfaced. Clean up back room, re-roof the big OC-1 rack, paint touch ups around buildings.
Pat Cunningham will bring his bobcat to repair further damage to canoe launching ramp as soon as he replaces a tire.
Delivery of 2 Koa logs this is reported to happen before the end of the year. KIC needs to be asked if a permanent structure can be built to protect the process of curing the log in preparation for building canoes. Ground needs to be graded slightly. Prefab trusses exist in the Halau, and half the roofing material needed is on hand.
Peter, Moke and Lambert have gone to talk to KIC in the past and was suggested that they be part of the members who approach KIC after an introductory phone be made by Peter. Expect that a letter of intent will need to be made once it is sure that the logs are arriving.
NOTE: KOA log has to be cured 5 years…presuming logs are big enough. Conceptual plans are in place for the potential of a 15 year ‘learning center’ process with traditional tools, etc. to build one of the canoes, and 1 built in 5 years as ocean going canoe for Molokai. More will be known when the logs arrive. THANKS VERN!
Old Business:
MOH Race schedule is out and date for the Heihei is in question because of its conflict with Honu Triathalon.
Annual Meeting Agenda set:
PULE – ask Moke
Annual Meeting format – Bill submitted an outline.
Sunday, 11am – Fred convenes – recognizes outgoing members.
Treasures report – Ken
Year end summary – Rec Paddlers-Bill and Race Report -Jonathan
Elections process – turn over to Peter – recognize the candidates, any nominations from the floor, election counters from membership with Linda as overseer.
NO PROXY VOTE! Must be present to vote. Any current MEMBER can vote – that excludes kids – must be 18 to vote (by-laws). Separate ballot – for by laws, at large and elected positions.
Present the winners. Give a packet – By-laws, minutes… meeting is coming up, lots to be accomplished!
POT LUCK – LUNCH…while votes are being counted.
New Business:
Jonathan – E country lifestyles… We will become part of it. They are a portal for people interested in outdoors activities.
A letter needs to be written to the county stating the names of board members who are able to act/sign as entities of the club with different agencies.
KCC Scholarship for West Side student who has been a paddler will be established before February.
Jane moves that we establish $1000 scholarship, Paul seconded it – all were in favor.
Bill moved KCC as litter cleanup crew for stretch of roadway? Paul seconded it and all were in favor. We will contact authorities to see areas available. Proximity must be close to Keauhou.
Next Meeting:
Jan. 11th, 2008, 6:30 am at Teshima’s Restaurant.
Meeting adjourned at 8:15am |
