IN ATTENDANCE: Fred Giannini, President,; Mark Wormley, Executive V.P.; Bill Armer, Athletic Director; Mary Brado, Treasurer; Sheryl Cobb, Recording Secretary; Paul Aguirre, Suzie Bistline, Shawn Baker, Carolyn Strawn-Parnell, Terry Trinidad, Jane Bockus—Directors at Large; Stephanie Amick, Sammie Stanbro—Guests
CALL TO ORDER: 6:39am. Welcome new board members
MINUTES: Approved from 12/14/07 meeting—now posted on website
BOARD MEMBERSHIP: Reviewed Behavioral Norms—Approved as written. Assign new committee heads. Race Committee—Bill Armer; Finance/Ways & Means—Mary Brado (Carolyn, Suzie to assist); Membership—Jane Bockus; PR & Communications—Sheryl Cobb; Halau & Grounds—Bill Armer (Paul & Terry to assist); Canoes & Equipment—Shawn Bakker (Bill & kids program to assist); Events—Terry Trinidad (Jane, Mark, Shawn to assist); Race Secretary—Suzie & Carolyn (co-race secretary)
Recycling—have kids get involved—Kaeti is currently doing it.
REPORTS:
Communications: Terry needs a letter for grant for OC1 donation.
Jan wants to know if the race committee needs to be so large. To be addressed under athletics.
Treasurer: Income up this month due to dues and insurance as well as retail income from Annual Membership meeting. Expenses were IVF matching grant, member ships and repair & maintenance. We are money ahead. Also received $1500 from Ironman for aid stations. Restricted assets Paul moves, Sheryl seconds to move account to Merrill Lynch (for local access)—Unanimous approval.
Membership: Mailing was efficient. Helped to increase dues income. We will need to order a few more membership shirts as sizes ran small. Paddling shorts were also recommended. Mark will store shirts in his garage. Jane will continue to manage boat rack records at halau. Inventory will be done to see who is paid and where their canoe is actually located. Feb. 1st is the deadline for payment of rack dues. More specific guidelines for priority of active paddlers canoe storage will be implemented for next year.
Athletics: Race committee meeting held Wed. 1/9/08. Committee size is large but functional. Last year’s leadership was dysfunctional. New men’s & women’s coaches need to be nominated. Board motions to back up athletic director on platform for which he was elected which is “changing the way we do business” by replacing the men’s and women’s coaches. Board approves to support athletic directors platform by a 7-3 vote (2 absent).
2007 Coaches thank you letter to be written by Sheryl and presented with recognition gift. Vice president to notify 2007 coaches about forthcoming gift.
Konawaena crews doing awesome in BIIF.
Policy for re-rigging canoes after transport to races needs to be determined. Bill as AD will make a clear expectation to the coaches regarding this for current year, and a written policy will be compiled for next year.
Race Secretary: Suzie & Carolyn—co-race secretary—Thank you.
Moku/HCRA: Annual Meeting
Stephanie reported Keauhou had the following registered HCRA racing paddlers in the 3 previous years.
2005 = 75 paddlers, 2006 = 183 paddlers, 2007 = 144 paddlers
Jonathan & Maile HCRA board representatives.
Jonathan as President will appoint MOKU race secretary.
Operations: Halau Cleanup Sunday January, 13 9am-1pm. Lunch to be provided by club—Suzie will coordinate. Bill handed out list of major tasks and people responsible. Re-padding seats, trimming trees and replace roof on OC-1 rack are most important tasks.
Old Business: Scholarship fund—to be used as an educational scholarship—to either college or tech/vocational school. Ken Pool is heading the committee.
Hei Hei date—combine with AJ MacDanold race—possibly change date to 7/26—Change to Founder’s race. Note: Subsequently find this date is already taken by a Hilo Club. Only other open date presently is Sept. 6 – we will need to discuss further.
Keauhou Uncle Louis Kahanamoku regatta date 7/5/08 at Kailua Pier.
All other business deferred to next meeting.
New Business: Deferred to next meeting.
Next Meeting: Friday, Feb. 8, 2008 6:30 at Teshima’s restaurant.
Meeting adjourned at 8:50am.
Action Item List from 1/11/08 Board Meeting
Jane & Stephanie- write down tips for Race Secretary.
Suzie & Carolyn to contact Jonathan about computer details of race secretary job.
Mark to contact Kaeti about getting kids involved in Recycling program.
Mary to contact JR regarding process of moving Restricted Assets to Merrill Lynch, then follow through with Ikaika at Merrill Lynch.
Sheryl to investigate ease of updating website info—upcoming events, etc.
Jane and Cindy to research costs of paddling shorts, long sleeve for retail sales.
Sheryl write letter for coaches recognition.
Mark to inform coaches of forthcoming gifts.
Terry to pick board members to deliver recognitions to 2007 coaches. |
