MINUTES - FRIDAY, APRIL 11, 2008 6:30 a.m. Teshima's Restaurant, Honalo Hawaii

IN ATTENDANCE:

Fred Giannini, President,; Mark Wormley, Executive V.P.; Bill Armer, Athletic Director; Mary Brado, Treasurer; Sheryl Cobb—Recording Secretary; Suzie Bistline, Shawn Baker,  Jane Bockus,--Directors at Large  Guest-- Stephanie Amick

CALL TO ORDER: 6:35am

MINUTES: Approved from 3/14/08

REPORTS:

Communications:

·         Website issues—doesn’t always do what it says—not all things done “automatically”.

·         Cultural committee—Need to clarify contact points for community outreach in order to represent club in best light possible.  Jane & Bill to serve as points of contacts in the community.  Support for events such as leimaking workshop, etc. 

Treasurer:   

·         Kickoff and Kuuipo race helped make up approx. $2500 of deficit from not hosting 2 long distance races.  Nearly $3000 in dues also collected from Kickoff.

·         Treasurer’s report approved.

·         Hull insurance–drop Maihi, Imilani, Kainalani, Kahanamoku from hull insurance since we do repairs ourselves and these canoes are rarely trailer transported to events (trailer transport is where most damage has occurred).  Add Kealapuali as Peter Greenwell has agreed to let us borrow it for club use.    Bill to serve as point of contact to insurance company.

·         Matching funds—Bill presented for $1088 for World Sprint uniforms.  Board needs to clarify the uniform bill and the process for matching funds that has been established in the past.  Bill will follow up with Jonathan on this.

·         Pick 6 fundraisers for year to be covered by insurance—ashes scattering, Lavaman, Honu, etc., don’t count.  Additional insurance fees required for events in excess of 6.

·         Sheraton meeting for general fundraisers—corporate level.  Specific crews—women’s/men’s/general funds.  Open line of communication with insurance for fundraisers.

·         Bill brought up a coaches proposal—assist coaches with transportation to off-island events.  To be discussed on individual event basis.

Membership:     262 paid members to date.

Athletics: 

·         Mudbrook sponsorship still being discussed—details. 

·         Junior paddles purchased.  10 Kialoa 42”-45”  purchased.  $109/paddle.

·         Junior paddlers—several girls under 18 paddlers.  Possible boys crews.  2 boats of novice on the men’s practice. 

·         Mark requests assistance with airfare for travel to Oahu for practice for adaptive paddling IVF Crew (Pure Light).   Request $500 for airfare assistance.  Motion approved unanimously. 

·         Motion to comp immediate family members of head coaches. Vote approved unanimously.

·         Booths must provide insurance if sales are done at regatta i.e. P3 or other outside vendor.

Race Secretary:  

Moku/HCRA: Coaches/Official’s meeting is 8:30am on Sat. 19th at Tex’s in Honoka’a

Operations: 

·         Poll regarding paddle use in koa is  currently in progress—numbers will be presented to the board when finished.

·         Peter Greenwell’s trailer needs refurbishment.  Nothing needed by us at this point.  Club willing to help rehab the trailer if necessary.

·         Certificate of insurance was submitted to Kamehameha Schools

Old Business: 

·         1 Response has been received for Scholarship fund—deadline is 4/18.

·         No response from state on Highway litter pick up

·         Terry has grant OHA to write—cultural festival for regatta.

New Business: 

·         Founder’s’ Regatta—see action list

·         Lighting around halau area—to be discussed further—possibly use halogen lamps for the time being.

·         Kailua Pier Festival—booth for $50, possibly sell dessert.  Vote approved unanimously to pursue this fundraiser for next year (late March).

Next Meeting:   Friday, May 9,  2008, 6:30 am Teshima’s Restaurant

Meeting adjourned at 8:42am

ACTION ITEM LIST

·         Bill & Jane to update task sheet for Founders’ Regatta.  Jane to order medals once number of regatta events is confirmed.

·         Order hats for sale at Founder’s Regatta.

·         Sheryl to talk with Mark and write press release for IVF sponsorship.

·         Bumper stickers—Jane will contact Jonathan regarding his previous findings.

·         Bill to write inventory of junior paddles.

·         Mary to discuss with Ken past matching funds disbursements, how they were handled, “matched”, etc.