BOARD MEMBERSHIP: Fred Giannini, President; Mark Wormley, Executive VP; Bill Armer, Athletic Director; Sheryl Cobb—Recording Secretary; Jan War, Paul Aguirre --Directors at Large; Stephanie Amick—Guest. Lack of quorum did not allow any votes to be taken—only discussion of items.
CALL TO ORDER: 6:40am
MINUTES: Approved from 8/8 meeting. Posted online.
REPORTS:
Communications: Thank you note received for ashes spreading. Ironman thank you received for Honu aid stations and $1200 donation. Manu o ke Kai thank you for borrowing canoes and $240 donation for Liliuokalani race.
Treasurer:
Insurance bill still not received. Expected around the end of the year and will be around $6000. The club should end year in the black. Decisions about new 6 man can be made when more definite ending fund balance is known.
Membership: No report.
Athletics:
OC1/OC2 Guidelines formulated.
Coffee’s (Maui to Molokai LD race) is next weekend—1 women’s crew attending. We are paying for canoe shipment to races. Costs are up for escort boats, entry fees, etc. Further discussion regarding further possible financial support and vote to be held at next meeting.
Liliuokalani update—very successful. Brought home lots of medals.
Hualalai Academy—possible use of 1 boat for high school team that is possibly forming a mixed team.
Regatta Season Evaluation—comments and results were shared with board members. Details will be discussed with coaches after Molokai. Summary statement to be shared with all members. A parallel survey will be sent to long distance racers after season finishes.
Race Secretary : No report.
Moku/HCRA: MOH—report--Rule changes/by-law changes needed for next meeting. HCRA rule changes due at same time.
Operations: No estimate on Lele Wa’a repair yet. Soft spot discovered on Makani Kai that will need to be repaired at end of year refurbishment.
Recommendation to remove ergometer from halau after season to preserve it for future use. Remove from saltwater spray, misuse, etc. Cheryl Villegas has volunteered to store it at her house.
Old Business:
BBQ—still not certain about building process. Might not meet requirements for Eagle Scouts, probably won’t be done for Oct. 18th total club party.
Planning committee for total club party—Terry has it well in hand.
2009 t-shirt design—no submissions to date. Deadline is Oct. 1st. A few designers have mentioned they are working on designs.
Annual meeting December 14 at 11am. Possible date change for December Board meeting – do we want that meeting with old or new board?
New Business:
Board incumbents—Mark VP or ?—willing, Paul—willing, Sheryl—wiling, Bill—willing, Fred—not willing. Bill to contact other board members for future involvement.
Possibility of adding Membership secretary to an officer position. Perhaps replace Executive VP position. To be discussed and voted on at next meeting.
Policy & Procedures draft—Sheryl & Mark to review and comment
Lease option request—from Cheryl Villegas and Lauren Turnbaugh—would like exclusive option to lease canoes for use in their business providing canoe tours to hotel visitors. Proposal submitted to Board. Further discussion and vote to be held at next meeting.
Next Meeting: Friday, October 3, 6:30 am Teshima’s Restaurant—NOTE this is the first Friday of the month as Ironman is the following weekend.
Meeting adjourned at 8:36am
ACTION ITEM LIST:
See notes in minutes.
| 
